- Complete bookkeeping services
- Enforcement of rules & regulations, and bylaws
- Thorough property inspections to monitor vendor quality, violations, and CC&R
- Work order dispatch and processing
- Homeowner access to report complaints, request information, and request repairs/maintenance (as applicable to the community) directly through our website
- Board of Directors package mailed out monthly which includes: property manager’s report, income & expense report (income statement), balance sheet, general ledger report, disbursement report, cash flow report, violations report, work order report, aged owner balance report (delinquencies), check reconciliation report, comparison reports to show year to date spending vs. budgeted amount
- Direction of on-site maintenance personnel
- On-site management available
- Annual operating budget preparation & guidance
- Complete owner records maintenance
- Owner payment history and account maintenance
- Processing of late fees, late letters, and collection processing in conjunction with Association’s collection attorney
- Mass mailing preparation as needed/directed by Directors
- Dispatching on-call vendors as needed such as: electricians, emergency pool clean-up, gate repair, sign repair, plumbers, and more
- Obtain competitive bids - open and oversee process for competitive bids for vendor replacement, or special projects under consideration
- Assistance in screening new vendors, as well as recommendation of professionals serving the local market, including accounting and law firms – our experience with these professionals assists in the selection process
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- A manager assigned to work with the community licensed through the State of Florida with an active LCAM (Licensed Community Association Manager) license
- Acting as liaison for all community communication
- Work directly with vendors to ensure service is provided in compliance with their agreement, and receiving/paying their invoices in a timely manner
- Provide to Treasurer (or other designated individual) a ‘bill packet’ for payments due, twice monthly, containing checks prepared inside stamped & addressed envelopes ready to be reviewed, signed and simply dropped in the mail
- Preparation and mailing of all statutorily required notices and annual meeting notices.
- Provide assistance, recommendations and ongoing support to the Directors
- Monthly checking account reconciliation and corresponding report
- Administration of new resident application procedures including distribution of application forms, collection of application fee, and performing background check including credit check, criminal background search, and sex offender search
- Assistance with vendor selection through competitive bidding process
- Preparation of violation notices, late payment notices, and other notices
- Assistance with CC& R
- Preferred banking services for our clients including:
- Higher rates of interest on checking money
- No fee lock box services – faster processing earns extra interest
- Signature card changes done by mail (no trips to the bank!)
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